Preferred Payment Method

To pay an invoice:BuyIU → Shopping → View Forms → Check Requests → Sponsorships - External Organizations, including Tables for Events v2

For timely processing, be sure to print and follow these directions for BuyIU’s Check Request for Sponsorships form.

Creating your Sponsorship Check Request edoc or communicating with the Sponsorship Team via Michelle Willhoite well in advance of the event date will continue to ensure timely processing.

Individual tickets up to the size of a full table no longer require additional approval.

Alternative Payment Methods

Chrome River / Pcard Payments

Charging sponsorships on pcards is strictly prohibited, per IU Purchasing Restrictions. Instead, please process through BuyIU as above.

If you have already mistakenly processed the payment via pcard, please continue via the form below and be sure to note that you have paid the invoice via pcard or reimbursing via Chrome River. You will need to include this compliance approval in your Chrome River paperwork.

IU Foundation Payments

Process through BuyIU as above, then transfer funds via ETA transfer to move expense to IUF account.

Additional Resources

Internal Sponsorships

No sponsorship approval form needed to support an event or table for which Indiana University is the vendor. Please feel free to process an internal document to exchange/transfer funds in support of this event.

 

Memberships

Memberships no longer require additional approval.

BuyIU → Shopping → View Forms → Check Requests → Memberships

Please process through New Check Request-Memberships / pcard / Chrome River, as appropriate.

 

Media Buys & Ad Purchases

Marketing and Communications Request Form

 

Software Purchases

Software and Services Selection Process Form

 

Trade Booths, Recruitment Fairs (no additional sponsorship benefits)

Marketing and Communications Request Form

 

Individual Ticket Purchases

Pay via conference, programs, tickets. This is not a sponsorship or a full table. Suggest object code 4013.

 

Sponsorship Request Form

For best results using the form, please use either Firefox or Chrome to make your submissions.